At EqualAI, we take the privacy of individuals seriously. This Privacy Policy explains how we collect, use, store, and protect information you provide to us when visiting our website. It also outlines your rights and our responsibilities in handling your personal data.
EqualAI is a U.S.-based 501(c)(3) nonprofit organization and 501(c)(6) dedicated to advancing responsible AI governance through policy, education, and cross-sector collaboration. We collect and use personal information in accordance with applicable U.S. and international privacy laws.
Definitions
Personal Information is any information that identifies or can be used to identify an individual, such as your name, email address, phone number, mailing address, or similar information.
Anonymous Information refers to data that cannot be linked to any specific individual, such as your browser type, device type, geographic location, time of visit, and pages viewed. We may use technologies like cookies or analytics tools to collect this type of data to help improve your website experience.
By accessing and using our website, you consent to the practices described in this policy, including the use of cookies.
EqualAI Privacy Principles
NOTICE
This Privacy Policy informs you about:
– What types of information EqualAI collects through our website;
– How we use that information;
– The types of third parties with whom we may share your information;
– Your options for limiting the collection or use of your personal data.
CHOICE
You have the right to opt out of:
– The use of your personal data for purposes beyond what you originally consented to;
– The sharing of your personal data with third parties.
To exercise your rights, please contact us via the email listed below. Opt-out requests will be processed within 30 days. Please note that opting out may limit your ability to access some features or services on our site.
ONWARD TRANSFER
EqualAI takes reasonable steps to ensure that any third parties who handle your data maintain privacy practices that meet or exceed those described in this policy. This includes contractual commitments, Privacy Shield certifications, or GDPR compliance where applicable. If we learn that a third party is violating these terms, we will act promptly to stop the misuse and ensure proper handling of your information.
SECURITY
We implement industry-standard physical, electronic, and administrative safeguards to protect personal data against loss, misuse, unauthorized access, disclosure, alteration, or destruction.
DATA INTEGRITY & PURPOSE LIMITATION
We only use personal data for the specific purpose for which it was collected, unless otherwise authorized by you. We also take reasonable steps to ensure that the data we collect is accurate, complete, and up-to-date for its intended use.
ACCESS
You may access the personal information we maintain about you and request corrections, updates, or deletions. Requests should be sent to the email address below. We will respond within a reasonable timeframe and in accordance with applicable laws.
ENFORCEMENT
EqualAI regularly reviews its privacy practices for compliance. Any staff member found to have violated this policy may be subject to disciplinary action.
EqualAI Privacy Practices
COLLECTION & USE OF INFORMATION
EqualAI collects personal information when you:
– Sign up for our newsletter or events;
– Submit inquiries or requests through our website;
– Provide consent to receive updates, reports, or partnership information.
We may use this information to:
– Respond to your inquiries;
– Share updates on our work or upcoming programs;
– Analyze engagement with our content;
– Improve the functionality and performance of our website.
Anonymous data may be used for statistical analysis, security monitoring, and website performance optimization. We do not track your activity across third-party sites.
STORAGE OF INFORMATION
EqualAI uses secure, third-party cloud providers to store both personal and anonymous information. These providers are SOC-2 or SSAE 16 certified and follow best practices in data protection, including:
– Data encryption in transit and at rest;
– Access controls and auditing;
– Segregation of duties and principle of least privilege.
While no system is impenetrable, we work hard to protect your data from unauthorized access or disclosure.
SECURITY OF INFORMATION
We maintain physical and electronic safeguards to protect your data, including:
– Secure servers with restricted access;
– Encryption technologies;
– Firewalls and intrusion detection systems.
Despite our efforts, no method of transmission over the Internet or method of electronic storage is 100% secure. We cannot guarantee absolute security, but we are committed to mitigating risk to the extent possible.
SHARING INFORMATION WITH THIRD PARTIES
We do not sell, rent, or trade your personal data.
We may share your information:
– With vendors or service providers helping us operate our website or services;
– If legally required (e.g., subpoenas, court orders);
– To protect the safety and rights of individuals or the public;
– As part of a merger or acquisition.
We use Google Analytics. Learn more at: https://support.google.com/analytics/answer/6004245.
LINKS TO OTHER SITES
Our website may include links to third-party sites. EqualAI is not responsible for the content or privacy practices of these sites. We encourage you to review their privacy policies before sharing any personal information.
Updating or Removing Your Information
You may request to review, update, or delete your personal information at any time by emailing us. We will remove your data from active records within 30 days. Backup copies may remain archived for up to 90 days.
Dispute Resolution
If you have a concern or complaint about our use of your information, please contact us. EqualAI will investigate and take appropriate steps to resolve the issue. We are committed to working with regulatory authorities as required to enforce adherence to this policy.
Contact:
[email protected]
Changes to This Privacy Policy
EqualAI may revise this Privacy Policy from time to time. Updates will be posted on this page. If changes are material, we may also notify you via email (if we have your contact information). Continued use of our website after such changes constitutes your agreement to the updated terms.
Last updated: August 11, 2025