Chief of Staff

EqualAI — Washington, DC (Hybrid)

About EqualAI

EqualAI is a nonpartisan nonprofit organization dedicated to helping companies, policymakers, and institutions implement effective AI governance frameworks. We build trust in AI by advancing practical governance solutions, expanding AI literacy, and convening leaders across sectors to address emerging challenges in AI deployment.

Through cross-industry collaboration, research, executive education, and public engagement, EqualAI ensures that AI systems are developed and used in ways that strengthen institutions, protect individuals, and benefit society broadly.

Position Overview

EqualAI seeks a highly strategic, execution-focused Chief of Staff to serve as a trusted partner to the CEO and senior leadership team. This role is central to advancing organizational priorities, driving cross-functional coordination, and ensuring operational excellence across a growing portfolio of programs and partnerships.

The Chief of Staff will operate as a force multiplier for the CEO — translating vision into action, managing high-priority initiatives, strengthening internal alignment, and representing the organization with external stakeholders when appropriate.

This role is ideal for the detail-oriented, highly organized individual who thrives at the intersection of strategy, policy, operations, and communications in a fast-moving environment.

Key Responsibilities

Strategic Leadership & Execution

• Partner closely with the CEO to develop and advance organizational strategy
• Drive execution of top institutional priorities and special initiatives
• Monitor progress against goals and ensure accountability across teams
• Identify risks, opportunities, and operational gaps early
• Prepare decision frameworks and recommendations for senior leadership

Organizational Alignment & Operations

• Coordinate cross-functional efforts across programs, research, communications, partnerships, and development
• Improve internal processes to support growth and efficiency
• Support annual planning, budgeting, and performance tracking
• Ensure effective information flow across leadership and staff
• Help cultivate a strong, mission-driven organizational culture

CEO Support & External Engagement

• Serve as a strategic advisor to the CEO
• Prepare and/or organize briefing materials, talking points, and background research
• Support board relations, including materials, meetings, and follow-ups
• Represent EqualAI in meetings with senior leaders across government, industry, and civil society when needed
• Assist with high-level partnerships and stakeholder management
• Act as a strategic gatekeeper and filter for the CEO’s calendar to maximize their impact and protect time for high-level strategic decision-making

Programmatic & Initiative Leadership

• Lead or support priority initiatives, including convenings, publications, executive education programs, and strategic partnerships
• Coordinate major events and cross-sector engagements
• Ensure initiatives align with organizational goals and deliver measurable impact

Qualifications

Required

• 6–10 years of professional experience in a chief of staff, operations, program management, or executive support role at similar, mission-driven environment (e.g., government, policy, consulting, nonprofit leadership, technology, or related fields)
• Demonstrated success coordinating across teams, consultants, and external partners in a fast-moving organization
• Experience supporting senior executives or principals directly
• Demonstrated ability to operate at both strategic and operational levels
• Exceptional project management and organizational skills
• Strong written and verbal communication abilities
• Experience working with senior executives or public leaders
• Ability to manage multiple high-stakes priorities simultaneously
• Sound judgment, discretion, and political acuity
• Deep commitment to EqualAI’s mission

Preferred

• Background in AI, technology policy, or governance is a plus 
• Familiarity with Washington policy ecosystems and cross-sector collaboration
• Experience supporting boards or advisory councils

Key Attributes

Successful candidates will demonstrate:

• Strategic thinker with strong execution skills
• High emotional intelligence and interpersonal effectiveness
• Ability to influence without formal authority
• Comfort with ambiguity and rapid change
• Meticulous attention to detail
• Proactive, solutions-oriented mindset
• Integrity and professionalism at all times

Location & Travel

• Washington, DC area (hybrid work environment)
• Periodic domestic travel for events and meetings

Compensation & Benefits

EqualAI offers a competitive salary commensurate with experience, along with a comprehensive benefits package.

How to Apply

Please submit:

• Resume or CV
• Cover letter describing your interest and qualifications
• Writing sample (optional but encouraged)
  
  

Applications will be reviewed on a rolling basis.

Director of Growth and Strategic Programs 

Location: Washington Metropolitan Area (DMV)

Reports to: CEO

About EqualAI:

EqualAI is a nonprofit organization that helps companies, policy makers, and leading institutions define and implement AI governance in support of innovation and broader AI adoption. By partnering with thought and industry leaders, EqualAI fosters AI practices that promote adoption and greater societal benefit. 

Position Summary:

EqualAI is seeking a dynamic and mission-driven Director of Growth and Strategic Programs to lead and grow our fundraising strategy, donor engagement, and development operations. The Director will be a key member of the EqualAI team, responsible for building sustainable revenue streams and amplifying EqualAI’s AI literacy efforts and programming around AI governance. This is an exciting opportunity for an experienced fundraiser who thrives in entrepreneurial environments, understands the exciting opportunities that AI presents, and is passionate about innovation.

Key Responsibilities

Development Strategy & Leadership

• Work closely with the CEO to design and execute a comprehensive and ambitious growth strategy that supports both short- and long-term organizational impact.

• Partner with the CEO and board to set fundraising goals and drive revenue generation from individuals, foundations, corporations, academic institutions, and government sources.

• Identify, cultivate, and steward major donors and high-impact partnerships.

• Develop fundraising materials and case statements aligned with EqualAI’s mission and strategic priorities.

Grant management and institutional giving

• Lead grant research, writing, submission, and reporting processes.

• Nurture and maintain strong relationships with foundation partners, ensuring compliance with grant requirements and clear communication of impact.

Donor engagement and stewardship

• Build and maintain a pipeline of prospective donors across sectors (tech, policy, academia, philanthropy).

• Design and implement stewardship strategies to deepen donor relationships and increase retention.

• Oversee donor communications, including newsletters, annual reports, and campaign updates.

Campaigns, events and partnerships

• Plan and execute fundraising campaigns, digital appeals, and special events (virtual and in-person).

• Leverage EqualAI’s unique network and thought leadership to forge high-visibility collaborations.

• Represent EqualAI at convenings, conferences, and partner events.

Development operations

• Maintain accurate donor records and reports for internal and compliance use.

• Analyze fundraising metrics to assess effectiveness and inform strategic decisions.

• Work closely with other staff at EqualAI and our partners to ensure alignment on communications, programs, and operations.

Qualifications

• Five or more years of experience in nonprofit fundraising, development or related role.

• Proven track record in securing and managing six- and seven-figure gifts and grants.

• Strong writing, storytelling, presentation and narrative skills tailored to diverse audiences.

• Entrepreneurial mindset with the ability to build and manage systems in a growing organization.

• Strong record of professionalism and attention to detail.

• Team player who wants to build relationships and support various organizational priorities as needed.

• Passion for EqualAI’s mission and a deep understanding of the social impact of AI is strongly preferred.

• Experience working with technology, policy, academic, or corporate stakeholders.

Compensation & Benefits

Salary commensurate with experience. Benefits include retirement contributions, health insurance, paid leave, professional development stipends.

Application Process:

Cover letter and CV can be sent to [email protected].

EqualAI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Summary

EqualAI is looking to bring on one or more interns to support a variety of key initiatives. EqualAI is a nonprofit organization that helps companies, policy makers, and leading institutions define and implement AI governance in support of innovation and broader AI adoption. By partnering with thought and industry leaders, EqualAI fosters AI practices that promote adoption and greater societal benefit. EqualAI is looking for an intern to help with various lines of effort that are critical to our work, including: research and writing for articles, speeches, social media, and our In AI we Trust podcast. Experience with AI, social media or podcasts is a bonus but not necessary. 

Responsibilities and Duties

Strong research and writing skills and professional experience required. Specific duties include: 

• Drafting: social media copy, blog posts, newsletters, and other documents as needed. 
• Briefing: EqualAI’s President & CEO with background & TPs in preparation for events and meetings and preparing In AI We Trust co-hosts for podcast recording sessions. 
• Monitoring and Assessing: news in the AI domain, including technical, legal, governmental, or industry developments.
• Producing: resources for our members and programs, including our EqualAI Badge© Program and Continuing Legal Education (CLE) course for Lawyers. 
• Other projects and responsibilities as they arise and based on candidate’s experience and interests. 

Requirements and Qualifications

• Strong research, communication, and organizational skills.
• Detail oriented.
• Experience in writing and communications for corporate executives and the general public. Experience in writing materials for other audiences, such as lawyers and policymakers, are a bonus but not required.
• Experience with AI, social media, podcasts, or the legislative policy process are welcome but not required. 

Additional Position Specifications

• Full-time and part-time options are available.
• EqualAI is based in Washington, D.C. with team members working remotely across the U.S.

To Apply please submit the following items to [email protected]:

• A cover letter explaining your interest and qualifications for this role.
• Your resume/CV.
• A writing sample of your relevant work (e.g. policy memo, briefing, newsletter, article intended for news publication, talking points, etc.) would be appreciated.
• Professional references (up to three) may be requested following an initial meeting.