Careers

Program Manager

Location: Washington, D.C.

Reports to: CEO

About EqualAI:

EqualAI is a nonprofit organization that helps companies, policy makers, and leading institutions define and implement AI governance in support of innovation and broader AI adoption. By partnering with thought and industry leaders, EqualAI fosters AI practices that promote adoption and greater societal benefit.

Position Summary:

EqualAI seeks a strategic and experienced Program Manager to lead and manage our high-impact initiatives aimed at identifying and promoting AI governance practices and AI literacy. This role requires experience in executing programs aligned with policy development. The Program Manager will play a critical role in coordinating EqualAI’s programs, shaping policy discussions, and developing partnerships with key stakeholders.

Key Responsibilities:

Program Management

• Design, plan and manage program execution: Lead the development, planning, and implementation of EqualAI’s core programs, including workshops, corporate partnership initiatives, and educational programs that advance responsible AI practices.

• Ensure program alignment with strategic goals: Align program initiatives with EqualAI’s mission and objectives, managing program timelines, deliverables, and budgets to meet organization goals.

• Optimize program processes and impact: Establish and track KPIs for all programs, ensuring measurable outcomes and adapting strategies based on data, feedback, and policy developments.

Policy Analysis

• Policy research and analysis: Stay current on AI policy, legislation, and emerging regulations, tracking trends to keep EqualAI’s programs at the forefront of AI governance discussions.

• Develop policy briefings and recommendations: Prepare briefings and recommendations for both internal teams and external audiences, translating complex policy issues into accessible insights and action points.

• Monitor legislative developments: Track AI-related regulatory updates and legislative actions at federal and state levels, providing timely information to inform internal strategy and stakeholder communications.

Stakeholder Engagement and Partnership Development

• Organize and facilitate convenings and events: Plan and execute events and training sessions that educate policymakers, industry leaders, and other stakeholders to align on best practices in AI governance and AI literacy.

• Foster relationships with key stakeholders: Build and maintain relationships with corporate partners, government agencies, academic institutions, and other partners.
  
  
• Support grant writing efforts by providing program data and narrative content.

Program Monitoring, Evaluation, and Reporting

• Evaluate and refine programs: Use feedback and analysis to make iterative improvements to programs, ensuring sustained impact and relevance.

• Prepare comprehensive reports and presentations: Communicate program findings, policy updates, and progress to internal and external stakeholders, including board members, donors, and partners.

Resource and Budget Management

• Manage program budgets: Work with leadership to develop and monitor budgets, ensuring responsible use of funds and alignment with program goals.

• Support funding efforts: Assist with grant writing, donor communications, and fundraising strategies by providing program insights and outcomes.

Qualifications:

• Education: Bachelor’s degree required.

• Experience:

• Capitol Hill, foundation or industry experience is strongly preferred.
• Minimum of five years of experience in program management, ideally within a nonprofit, government, or policy-focused organization. Creating and managing events a plus.
  
  
• Proven track record of managing complex programs, collaborating with stakeholders, and delivering high-quality policy analysis.

Skills and Competencies:

• Project management skills: Strong organizational skills and experience managing multiple projects, ensuring timely and successful completion. Event management skills a plus.
  
  
• Stakeholder and partnership management: Skilled at building and maintaining relationships with policymakers, corporate partners, academic institutions, and other key stakeholders.

• Policy expertise: Understanding of AI policy and regulatory frameworks, with demonstrated experience analyzing and communicating policy issues effectively.

• Strong communication skills: Excellent written and verbal communication, including experience with policy writing and public speaking.

Preferred Qualifications:

• Experience in AI/technology policy, regulation or legal frameworks.

Compensation and Benefits:

Salary commensurate with experience. Benefits include retirement contributions, health insurance, paid leave, professional development stipends.

Application Process:

Cover letter and CV can be sent to [email protected].

EqualAI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Development Director

Location: Washington Metropolitan Area (DMV)

Reports to: CEO

About EqualAI:

EqualAI is a nonprofit organization that helps companies, policy makers, and leading institutions define and implement AI governance in support of innovation and broader AI adoption. By partnering with thought and industry leaders, EqualAI fosters AI practices that promote adoption and greater societal benefit. 

Position Summary:

EqualAI is seeking a dynamic and mission-driven Development Director to lead and grow our fundraising strategy, donor engagement, and development operations. The Development Director will be a key member of the EqualAI team, responsible for building sustainable revenue streams to advance EqualAI’s AI literacy efforts and programming around AI governance. This is an exciting opportunity for an experienced fundraiser who thrives in entrepreneurial environments, understands the exciting opportunities that AI presents, and is passionate about innovation.

Key Responsibilities

Development Strategy & Leadership

• Work closely with the CEO to design and execute a comprehensive development strategy that supports both short- and long-term organizational growth.
• Partner with the CEO and board to set fundraising goals and drive revenue generation from individuals, foundations, corporations, academic institutions, and government sources.
• Identify, cultivate, and steward major donors and high-impact partnerships.
• Develop fundraising materials and case statements aligned with EqualAI’s mission and strategic priorities.

Grant management and institutional giving

• Lead grant research, writing, submission, and reporting processes.
• Maintain strong relationships with foundation partners, ensuring compliance with grant requirements and clear communication of impact.

Donor engagement and stewardship

• Build and maintain a pipeline of prospective donors across sectors (tech, policy, academia, philanthropy).
• Design and implement stewardship strategies to deepen donor relationships and increase retention.
• Oversee donor communications, including newsletters, annual reports, and campaign updates.
  
  

Campaigns, events and partnerships

• Plan and execute fundraising campaigns, digital appeals, and special events (virtual and in-person).
• Leverage EqualAI’s unique network and thought leadership to forge high-visibility collaborations.
• Represent EqualAI at convenings, conferences, and partner events.

Development operations

• Maintain accurate donor records and reports.
• Analyze fundraising metrics to assess effectiveness and inform strategic decisions.
• Work closely with other staff at EqualAI to ensure alignment on communications, programs, and operations.

Qualifications

• Five or more years of experience in nonprofit fundraising, grantmaking and/or development.
• Proven track record in securing and managing six- and seven-figure gifts and grants.
• Strong writing, storytelling, and presentation skills tailored to diverse audiences.
• Entrepreneurial mindset with the ability to build and manage systems in a growing organization.
• Passion for EqualAI’s mission and a deep understanding of the social impact of AI is strongly preferred.
• Experience working with technology, policy, academic, or corporate stakeholders.

Compensation & Benefits

Salary commensurate with experience. Benefits include retirement contributions, health insurance, paid leave, professional development stipends.

Application Process:

Cover letter and CV can be sent to [email protected].

EqualAI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Scheduler and event coordinator

Location: Washington, D.C.

Reports to: CEO

About EqualAI:

EqualAI is a nonprofit organization that helps companies, policy makers, and leading institutions define and implement AI governance in support of innovation and broader AI adoption. By partnering with thought and industry leaders, EqualAI fosters AI practices that promote adoption and greater societal benefit. 

EqualAI believes in the power of perfectly planned and delightfully detailed events and convenings. We’re searching for an energetic scheduler and event assistant to manage production from concept through completion, helping maintain our reputation for memorable events. The ideal candidate is passionate, creative, and detail-oriented. This role demands an expert in all aspects of team and principal scheduling, event, meeting, and conference planning, including cost containment, venue scouting, equipment logistics, room setup, and best practices. This person must also have excellent leadership skills and an ability to energize and deploy a team. 

Key responsibilities:

• Assist the CEO in long-range planning, scheduling and managing the activities of the organization
• Manage all aspects of event planning, meet strict deadlines, and stay within budget
• Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of all events
• Remain current (or ahead of the curve) with trends in event planning, design, and production, and proactively identify and solve operational challenges
• Establish procedures and execute them
• Comply with legal, insurance, health, and safety regulations at all times

• Coordinate with internal staff and vendors to establish the requirements for an event, and serve as liaison to senior executives, government officials, and industry leaders throughout the planning process
• Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, invitations, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
• Oversee event experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
• Build and maintain a comprehensive database of industry contacts, vendors, and venues
• Troubleshoot any issues that arise on event day

Required skills and qualifications

• Proven success in event planning or coordination
• Strong interpersonal and communication skills
• Experience in building and maintaining positive business relationships
• Excellent organizational skills, including multitasking, time management, and attention to detail
• Ability to handle pressure and make good decisions quickly

Preferred skills and qualifications

• Bachelor’s degree (or equivalent)
• Experience in marketing, public relations, or political fundraising
• Proficient with EMS or Cvent event management software
• Flexibility for domestic travel, as needed

Compensation & Benefits

• Salary commensurate with experience. Benefits include retirement contributions, health insurance, paid leave, professional development stipends.

Application Process

Cover letter and CV can be sent to [email protected].

EqualAI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Summary

EqualAI is looking to bring on one or more interns to support a variety of key initiatives. EqualAI is a nonprofit organization that helps companies, policy makers, and leading institutions define and implement AI governance in support of innovation and broader AI adoption. By partnering with thought and industry leaders, EqualAI fosters AI practices that promote adoption and greater societal benefit. EqualAI is looking for an intern to help with various lines of effort that are critical to our work, including: research and writing for articles, speeches, social media, and our In AI we Trust podcast. Experience with AI, social media or podcasts is a bonus but not necessary. 

Responsibilities and Duties

Strong research and writing skills and professional experience required. Specific duties include: 

• Drafting: social media copy, blog posts, newsletters, and other documents as needed. 
• Briefing: EqualAI’s President & CEO with background & TPs in preparation for events and meetings and preparing In AI We Trust co-hosts for podcast recording sessions. 
• Monitoring and Assessing: news in the AI domain, including technical, legal, governmental, or industry developments.
• Producing: resources for our members and programs, including our EqualAI Badge© Program and Continuing Legal Education (CLE) course for Lawyers. 
• Other projects and responsibilities as they arise and based on candidate’s experience and interests. 

Requirements and Qualifications

• Strong research, communication, and organizational skills.
• Detail oriented.
• Experience in writing and communications for corporate executives and the general public. Experience in writing materials for other audiences, such as lawyers and policymakers, are a bonus but not required.
• Experience with AI, social media, podcasts, or the legislative policy process are welcome but not required. 

Additional Position Specifications

• Full-time and part-time options are available.
• EqualAI is based in Washington, D.C. with team members working remotely across the U.S.

To Apply please submit the following items to [email protected]:

• A cover letter explaining your interest and qualifications for this role.
• Your resume/CV.
• A writing sample of your relevant work (e.g. policy memo, briefing, newsletter, article intended for news publication, talking points, etc.) would be appreciated.
• Professional references (up to three) may be requested following an initial meeting.